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  andeanlife - adventure tour operator
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 Inca Trail 4 day Standard Group Trek Booking Details 2017 (IT401)


All reservations must be made well in advance ( 06 - 08 MONTHS BEFORE TREK DEPARTURE is recommended especially if you are looking to book for the months of high tourist season such May, June, July, August and September 2017). Earlier is better due to restrictions on the numbers of trekkers permitted on the Inca Trail. more details, click here:
Before making a trek booking please read the following information carefully.

1. Details required to make a trek booking: We need the names, nationalities, ages and passport numbers of all group members. If any member of the group does not have their passport number or is waiting for a new passport please let us know by email, send us the information you do have right now and we will coordinate and wait until you will get the full needed information.
Please clearly state if you want to hire the services on an extra half or full porter or stay an extra night in Aguas Calientes after the trek as these details cannot be changed after making a booking.
Details such as hiring an extra sleeping bag or having special/vegetarian meals can be changed right up until 2 days prior to departure. The name and passport number that you send us when making a trek booking will be written on your trek permit (bought well in advance). After purchasing the permit we cannot change the date of trek departure or change the name or passport number on the trek permit. When you start the Inca Trail government wardens will check your passport details against the details on the trek permit. If the details are not the same then you will not be allowed to start the trek.
(If you are renewing your passport, you have to send us your old passport number, but you MUST bring the old passport on the Inca Trail).

2. Payment of trek deposit: You will need to pay the trek deposit of US$250 per person within 05 days of us accepting your booking. We will send you details of how to pay the deposit when we confirm your trek booking in the trek confirmation email:
* these are the fastest & most secure form of payments in Peru:

Method 1. Payment On-Line by Western Union

Method 2. Payment On-Line by Visa Card.

Method 3. Payment into Our USA local account of Wells Fargo Bank.

Method 4. Payment by wiring money into our Peru Bank account.

We will confirm your trek reservation by email very soon (ASAP)!!!

Further details of how to send the deposit are included with our trek booking confirmation email. The remaining balance is to be paid in our office at least two days prior to your trek departure date. Payment can be made only in cash US$, Euros, local currency (Peruvian Soles), or American Express Travel Cheques (2% bank commission to convert it to cash, to US$ or local currency (Peruvian Soles)).

Please cut and paste the following section below into your email to us and just fill in any missing blanks.


 

Dear Andean Life


We would like to make the following trek reservation:

Inca Trail Standard 4 day Group Trek (trek code IT401)
Date that we would like to start the trek: .........../ 2017
Our arrival date in Cusco is: ......../ 2017
(We recommend staying 2 days in Cusco before the trek, minimum 2 days)

 

Details of our group:


Person 01
Passport Name (first, family):
Passport Number:
Passport Nationality:
Born Date: Day / Month / Year
Student with valid ISIC card: Yes / No
Male / female:
Phone Number:
Extra full porter    US$130 (18kg max, about 40 lbs) :     Yes / No  
Extra half porter   US$  65 (09kg max, about 20 lbs) :     Yes / No
Sleeping bag hire (US$20): Yes / No
Vegetarian meals: Yes / No
Extra night at Aguas Calientes (regarding date of train ticket only): Yes / No

Person 02
Passport Name (first, family):
Passport Number:
Passport Nationality:
Born Date: Day / Month / Year
Student with valid ISIC card: Yes / No
Male / female:
Phone Number:
Extra full porter    US$130 (18kg max, about 40 lbs) :     Yes / No  
Extra half porter   US$  65 (09kg max, about 20 lbs) :     Yes / No
Sleeping bag hire (US$20): Yes / No
Vegetarian meals: Yes / No
Extra night at Aguas Calientes (regarding date of train ticket only): Yes / No
 

Any other information:
 

Please Send the Email to

 

Notes:

1. Arrive in Cusco 2 days before trek departure: Your arrival date in Cusco must be at least 2 days prior to trek departure since you have to pay the trek balance before 8pm, 2 days before you start the trek. Arriving 2 days prior to the trek also ensures that you are better acclimatized to the high altitude. However 3 days is recommended.

If you really can not arrive 2 days before you start the trek, we have to get an email from you in order to coordinate:

-Event 01.- If you will arrive one day before you start the trek, we will meet you at the Cusco`s airport or at our main office, there you will pay the trek balance and will get the trek briefing.
-Event 02.- If you will arrive on the same morning of the trek departure, we will meet you at the Cusco's airport, will have enough time to get ready for the hike, will provide the trek briefing and will transport by van to the trek beginning, Km.82. the extra cost to cover the private transport from Cusco to the trek beggining usually is about 40 us dollars total (On 2016, we did have more than 25 experiences like this, because our clients needed to arrive only on the same day of trek departure )
Then, as you realize we are ready to help and join you with your trek group and not miss it !!!!!! just you need to coordinate with Us and keep in touch before you arrive to Cusco. 

2. A free airport to hotel transfer is provided for groups of  01 person or more. Obviously if you want an airport to hotel transfer we will require your flight arrival details: Airline, flight number, expected arrival time and date. (to be confirmed at least 7 days in advance).

3. Student discounts: If you are claiming a student discount you must send us a 'JPEG' scan of your ISIC card by email within 03 days of us accepting your booking. Only a valid ISIC card is acceptable. If you cannot provide us with a scan of your ISIC card within 3 days of us accepting your booking we will charge you the standard adult trek price. We cannot obtain the discount at a later date. There is no age limit for students.
You MUST bring the ISIC card to the office when you pay the trek balance and take it with you on the Inca Trail as it will be checked several times by government officials. Unfortunately no other forms of student identity are acceptable (university cards, international youth cards, teachers cards etc). If you forget your ISIC card or lose it then there is a risk that you may not be allowed to start the Inca Trail. Many students have been turned away at the start of the trek this year for not having a valid ISIC card. (Note: it is a rule to follow according the bookings regulations on the Inca trail 2017)

4. Child discounts: Children under 16 years old receive a US$40 discount. If you are claiming a child discount you must send us a scan of your child's passport (page containing photo and date of birth) by email within 3 days of us accepting your booking. If you cannot provide us with a scan of your child's passport within 3 days of us accepting your booking we will charge you the standard adult trek price for your child. (Note: it is a rule to follow according the bookings regulations on the Inca trail 2017)

5. Children under 08 years old receive a US$70 discount, If you are claiming a children discount you must send us a scan of your children's passport (page containing photo and date of birth) by email within 3 days of us accepting your booking. If you cannot provide us with a scan of your children's passport within 3 days of us accepting your booking we will charge you the standard Child trek price for your children. (Note: it is a rule to follow according the bookings regulations on the Inca trail 2017)

SAE members: $15 discount per person, it will be discount at the time of your  final balance payment.(Please show your SAE member card to our office crew once you are in Cusco and you will get the discount)

6. If you have a hotel reservation in Cusco please include the name of your hotel on the reservation form. This allows us to locate you if there are any problems with your arrival. You will also be asked to confirm your hotel in Cusco when you come to the office to pay the trek balance. Good information about hotels in Peru can be found on the web site www.andeantravelweb.com/peru/hotels/cusco 

Andean Life Trek Cancellation Policy

1. The trek deposit must be paid prior to the date shown on the trek confirmation email. Clients must email Andean Life to confirm that they have paid the deposit. Failure to pay the deposit and/or inform us of the deposit payment details before this date will result in automatic trek cancellation.

2. The trek balance must be paid in the Andean Life office prior to 8pm at least 2 days prior to trek departure. Failure to pay the trek balance prior to this time will result in trek cancellation.
Note: If you really can not arrive 2 days before you start the trek, we have to get an email from you in order to coordinate how you could pay the trek balance.

3. Trek cancellations made between payment of trek deposit and 8pm 2 days prior to trek departure date: Return of all payments made, less the trek deposit of US$250 per person, less any costs associated with receiving and returning the payment.

4. Trek cancellations made after 8pm 2 days prior to trek departure but prior to boarding the bus on the morning of the trek:

(a) In the event that the trek is completely cancelled and none of the group members depart: Refund of 50% of trek value. However not all of the refund will be made in cash. Some of the refund will comprise your Inca Trail and Machu Picchu entrance ticket, your bus ticket from Machu Picchu to Aguas Calientes and your return train ticket from Aguas Calientes to Cusco (approximate value US$250). Please note that the client will be responsible for changing the dates of any of these tickets (if necessary) and any costs associated with such changes.
(b) In the event that the client cancels their trek reservation but the rest of the group continue on the trek: No cash refund. However we will give to your Inca Trail and Machu Picchu entrance ticket, your bus ticket from Machu Picchu to Aguas Calientes and your return train ticket from Aguas Calientes to Cusco (approximate value US$250). Please note that the client will be responsible for changing the dates of any of these tickets (if necessary) and any costs associated with such changes.

5. Trek cancellations made after trek departure (ie once you have boarded the bus): No refund.

In all instances of trek cancellation by the client Andean Life will provide written confirmation of the cancellation and details of any payments lost so as to be used in the event of any insurance claim made by the client.

We will confirm your trek reservation by email within a couple of days.
We will require a trek deposit of US$250 per person paid within 05 days of us confirming your trek booking. The date by which the trek deposit has to be paid and details of how to pay the trek deposit will be included in the trek confirmation email.

Single traveller booking are accepted for the group service. There are optional US$20 single tent supplement.
 

After you will send Us your booking form with personal details we will send you all payment forms details, Thanks

 




Home | About Us | Responsible Tourism | Useful Travel Information | Photo Gallery | Testimonials | Links | Contact Us
INCA TRAIL TREKS: Inca Trail (4D) | Inca Trail Private (4D) | Inca Trail (5D) | Short Inca Trail (2D) | Salkantay (7D) | Inca Trail (3D)
ALTERNATIVE TREKS: Lares Valley (4D) | Salkantay (5D) | Mandor Pampa (2D) | Ausangate (6D) | Choquequirao (4D) | Choquequirao (5D) | Choquequirao (8D)
OTHER SERVICES:  Jungle trips to Manu | Jungle trips Tambopata | Biking Tours | Cusco city tour | Sacred valley tour | White water rafting
TRAVEL INFORMATION: Booking Flights | Weather | Health | Machu Picchu | Choquequirao | Hotels | About Cusco | About Peru | Calendar Events of Cusco | Community
INCA TRAIL INFORMATIONS: Inca Trail Introductions / Inca Trail Day 1 / Inca Trail Day 2 / Inca Trail Day 3 / Inca Trail Day 4 / Weather & Trek Preparations / Services & Prices

Andean Life Tour Operator

Main Office N° 1 : Inticahuarina Street 341,  (Located just two blocks far from the main square of Cusco City) Plaza de Armas, Cusco, Peru

Office and Emergency Mobil Phone: +51- 953421782

Licensed Inca Trail tour operator, specialists in trekking in the Andes (Inca Trail to Machu Picchu and other treks)
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